Once all config is done, How to configure & check emails on Outlook ?
I dont want to go to live.com everytime & login there on webpage.
Can we check within outlook software ?
For all your Risk Management and Investing Ideas…
If you are looking for a custom domain email on a reliable host for free, then Microsoft Outlook is the best free solution. Microsoft Outlook custom domain provides free services for at least
500 users (Update: 50 users by default; need more? Ask Microsoft team with your domain name. They are easily adding more accounts) of your small business or organization. If you want to be email provider then Microsoft Outlook for custom domain is also best choice. You may do this without spending a single penny.
Recently, Google has stopped offering Google Apps for free. They charges are pretty high for any type of organisations. Well, I will not compare between the two services in the topic, but just helping you to configure Microsoft Outlook custom domain for free email. But first discuss about the features what Microsoft offers for free.
All services are free and can be offered from a custom domain or sub-domain.
Go to https://domains.live.com/Signup/SignupDomain.aspx. Fill the domain name in the box. If you don’t have any domain and want to purchase then you may buy from any Microsoft partners or buy from GoDaddy, Name.com or Dreamhost are best in the segment.
Don’t forget to check “Set up Outlook.com for my domain” in “Choose mail service for your domain” on the same page [As shown in the image above]. You may also change this setting later, but who want to do that! Now click “Continue”.
In the next step, you will be ask to setup domain administrator. [A domain administrator will be responsible for all activity in the Outlook custom domain account]. I will recommend you to use an existing account or account from outside the custom domain. Check “Sign in with an existing Microsoft account” and hit continue to login existing account. You may also sign up for a new outlook.com account if you don’t have any.
After logging in to account Microsoft will ask you to review the settings and accept agreement just hit “I Accept” after review it.
To verify domain name you will need to goto your domain registrar and add some records.
Add a txt record which will be in v=msv1 t=example, and
MX record which will be in “example.msv1.invalid”. Note the “example” part will be same.
You may refer to your domain registrar help topics for any help in configuring TXT and MX record. Now you will have to wait for sometime, until DNS is propagating across the globe. It may take from few seconds to 48 hrs. After some time hit “Refresh” button in the yellow alert box. When your domain got verified the domain will be ready to use and you may create your first free custom email on outlook.com platform.
Once the domain got verified you will see a green indicator and active status in the domain dashboard of your account. [As shown in the image below]
Once your account is verified and active you may navigate to dashboard and click on the domain under which you want to create email/account. Their will be a form asking to fill some info. Just fill those and create your first email id with custom domain. the important thing is “Account name” in the form. it will be the email id and may have alphanumeric, periods, hyphens and underscore.
After creating the account you may ask user to login and accept terms and conditions. Also their will be an account reset question for your users, which will be asked at first login.
If you have any query or problem let me know by commenting below. Don’t forget to share this post on Google+, Twitter or Facebook, if you liked it.
Once all config is done, How to configure & check emails on Outlook ?
I dont want to go to live.com everytime & login there on webpage.
Can we check within outlook software ?
If you don’t want to visit live.com then you may set a CNAME record.
Yes, outlook software should work.
Can i connect the regular clients to the new accounts created in Outlook custom domain. For example: Microsoft Outlook (hotmail connector for outlook 2013/2010/2007), ipad or Blackberry Z10 vía Activesync?
Is there any option for mailing list (groups) ?
Hotmail Outgoing Mail (SMTP) Server: smtp.live.com
Use Authentication: Yes
Use SSL: Yes
Hotmail Incoming Mail (POP3) Server: pop3.live.com
Use SSL: Yes
Thanks for sharing the info!
Additionally, If Port 25 is blocked then try port 587 for SMTP Server
The writer of this post is absolutely spot on, This is awesome post which will help us regarding this issue. Thank you very much.
Hello Anand, it’s nice to be in contact with you. I have a doubt and i think you can help me with a Microsoft Custom Domain. I’ve checked all requirements and made a full and clean setup. The service is active and the domain @portalgsti.com is recognized. But, our emails can just send messages, do not receive, in anyway from anyone. Do you know what’s going on? I’m very thankfull for your support.
Have you updated MX record on Domain registrar or host. Check the MX record on both side.
I am facing the same problem my emails can just send messages, do not receive.
please help me with this.
Hi, is it possible to setup multiple administrator to manage the email domain? It means that we need to prove ownership of the administrators so add multiple TXT records? Is it possible?
Yes, This is possible. I have tested on a domain.
But there is no official statement about multiple administrator in free “Microsoft outlook for custom domain”. They officially provide this for Office365 suite.
hi anand thank you foe the everything by using your blog’s information i have setup the windows live account and hosted few website in that for email hosting but from last 3 days i am unable to access my windows live admin account as it is saying That “Microsoft account doesn’t exist. Enter a different email address” i have also tried to reset the password but no use i have also tried to make the new one by using the same login details but its saying the account already exists and if you want we can reset the password but their is no option to raise the request to reset the password i also tried he single use code also but no use i have not received any code from Microsoft yet so i have raised the request by using support system i got on mail saying that we received your complaint and we will resolve the isue in 24 hours but no use now it more than 30 hours i dont know what to do and how i can recover my admin account login details
so if you can help me out in this
You should ask this question in Microsoft forum or official support. They may help you in recovering your account.
Sorry for late reply.
Hi, I can add more domain admins who have permission create email account?
No. Not at this time.
Thanks for this post, it has been very useful.
I have a query. Can I only have a few users using outlook.com? I only need my managers to access email off site, but don’t want everyone to be able to do it.
Can I leave 10 users on POP with existing details and “migrate” 3 Managers to using outlook.com.
Will this be via multiple mx records?
The simple answer is NO!
To receive mails to two different servers/services like Google Apps and Microsoft Outlook for custom domains will not be possible. Which means you can’t have user @example.com and Google apps (or whatever) and editor @example.com at Outlook.com. This is because, email will be designated to highest priority server (unless the server failed to respond). Suppose, Google Apps in this condition if editor @example.com is not configured at Google Apps it will be bounced back and the sender will get some error messages something like this:
However, you may have 2 separate subdomains for separate service. like user @example.com on Google Apps and editor-name @editor.example.com on Outlook.
Hi I am experiencing this same problem how can i resolve this?
Technical details of permanent failure:
Google tried to deliver your message, but it was rejected by the server for the recipient domain xxxxx.com by smtp.secureserver.net. [184.108.40.206].
The error that the other server returned was:
550 #5.1.0 Address rejected.
There is no solution for having some users on Google Apps and Outlook Email at the same time. SInce you can’t point 2 MX record with same Highest priority.
This is the only possible way to separate users if you have one domain and different mail servers.
I read your interesting post about free email hosting provided by outlook and I would like to seek some suggestions for migrating from zoho (my current email hosting provider) to Outlook.
I tried logging into https://domains.live.com/Signup/SignupDomain.aspx and putting in my domain and selected create a new Microsoft account in your domain, ex: email@example.com. and the next page took me to who are you page ? and after filling in all detail and putting in my prefered login id as firstname.lastname@example.org it takes me to the next page to verify the email address? And doesnt give me an option to create the mx records etc.
Since I have the email address already active with zoho I could verify my email address and I was able to log in to my email address from outlook but it is still hosted with zoho.
I just cant figure out how to move my email hosting completely from Zoho and start afresh on outlook.
Nice article – what I am trying to do, is to migrate my existing live ID with Skydrive, but without mail service (in fact, my live ID is a local e-mail provider) and I want to:
1) Migrate my current live ID under my newly created custom domain – e.g. from Gianluca@localprovider.com to Gianluca@mydomain.com
2) be the administrator of custom domains with the same live ID as I would normally use (e.g. Gianluca@mydomain.com)
3) have active e-mail service over at Outlook com with still the same live ID (e.g. Gianluca@mydomain.com)
This seems to be something really unachievable – do you know, how to approach this?
i guess there is only 50 users you can use, not 500 anymore, check check today, anyway is good, i have tried with outlook “offline” and it works fine
Switched over Google Apps to Outlook.com/
Any temp solution for group mailing lists? maybe create an account and forward to emails for time being? like a rule?
Outlook do not allow bulk email from free accounts. You should take a look on Mailchimp or other services.
Somewhere i read, they allow only 300 emails/day.
How to find the CNAME record in Domain admin section. I not able to find it.
Very helpful article, but for some reason, there are some email servers out there that expect an MX record to point to an A or AAAA record, and if they don’t see that…mail is bounced. I migrated from Google Apps yesterday and so far there about four domains to which I can’t send…and that can’t send to me. Here is the bounce message:
: Host or domain name not found. Name service error for
name=xxxxxxxx.net type=AAAA: Host not found
Unfortunately, there is absolutely no guidance on how to configure an AAAA record at domains.live.com, and I spent about six hours today searching the internet, hoping to find someone who’s done it, and then I could just adapt his configuration with my domains.live.com unique identifier.
Additionally, if I plug xxxxxxxx.net into the DNS Report box at http://www.dnsstuff.com it brings up two FAILS regarding MX and SOA.
DNS propagation may take a few days (also depends on your setting). Check your dns propagation here: http://www.whatsmydns.net/#MX/example.com
Thanks for this post. Its very helpful.
I am having problem with verifying ownership of my domain.
I guess the problem is with my MX records. Microsoft needs me to set TTL value to 3600 but my domain registrar says ‘Minimum TTL required is 14400′.
Can this be the reason?
thank you so much for this detailed post. It helped me a lot
I purchase domain from godaddy. now I create all my custom emails on hotmail.
So, Can u tell me which port I use for incoming & outgoing emails?
Please check following comment: http://www.blogsynthesis.com/setup-microsoft-outlook-custom-domain/#comment-152
There is no need for Port setting, unless you want to receive/send mails from outlook express or thunderbird like application.
i got a free domain from cz.cc but i have not being able to setup a branded email with outlook, I am having problem with verifying ownership of my domain. please help me on how to do that
Very useful Post.
Is there any console for managing settings related to email auto bcc and more.
expecting gmail kind of console.
Hello… Thank you so much for your article. I have successfully set up email accounts but I am not receiving emails however i can send email… what should I do?
Please share your domain name or check the MX record propagation at whatsmydns.net.
Thanks for this great article!
One problem I’m having is adding e-mails using a custom domain on Outlook.com to Outlook 2013 via POP3 / SMTP.
POP3 works fine, but I cannot get SMTP to work under any circumstances I’ve tried.
Everything I’ve found seems to say to use Port 587 for smtp.live.com with TLS. But when I do this, it simply doesn’t work. The test fails and I can’t send out any mail (every time a Send/Receive is performed, I get an error message)
Any thoughts on why this might be?
Thanks in advance!
Welcome Lou, Thanks for landing here.
Have you tried Port 25 instead of 587? Also, for Outlook 2013 POP3/SMTP is not essential as far as I know. (I have used default outlook account so far on Outlook 2013. Not checked for custom domain accounts)
Use Microsoft Office Outlook Hotmail Connector, Which is already built with Outlook 2013 and can be installed on v2010 or older. download here
Very useful post. Quick question – why do you recommend that we assign an administrator email address from outside the domain (step 2 of your list)?
It is not essential to choose the administrator account outside your domain. But, If you already have a Microsoft Account (or signup with hotmail/live/outlook email) then choosing that account will provide extra security layer. Since intruders (or hacker) will never know your Custom Domain Account Manager email.
Is it possible to use a free hosting service to setup mx and verify your domain??? i dont need the hosting for anything else but email.
Is so, which service would you recommend???
Of course, If you just want email hosting go ahead and sign up Outlook Custom domain. Also there are a number of free and paid email hosting solutions. It is not essential to create a website or blog.
Thanks for this post, was very useful. I have been using this for a while now but there is one thing that I find very frustrating. I access my mail on multiple devices but none of them ever mark the messages read on the server. I therefore constantly have to go though all unread mail on 4 devices to mark all my mail read.
Do you know if there is a way to get round this?
Thank you for the information post.
I’ve recently added a custom domain on Outlook.com.
However, I am only able to send outgoing emails, but unable to receive incoming emails.
Could I have your advice on how to solve this?
How do i get more than 50 emails? I tried posting to forums but it does not post my question – it keeps saying “Sorry the request couldn’t be completed. Please try again later.”
1. Owns two domain (www.Mayahotelsindia.com older one) & (www.mayahotels.in the newer one).
USing Gapps mail server for email accounts created on http://www.mayahotels.in
2. Having 15email accounts on older domain http://www.mayahotelsindia.com.
3.Our concern is about IMAP limitations of outlook.com
4. If we swtich over old email accounts of mayahotelsindia.com to outlook.com free email server & use self auto forwarding option in outlook.com email server for each individual older email account (e.g. email@example.com to firstname.lastname@example.org)
5.Would there be any issue w.r.t. IMAP sync option in gapps mail server of client machine with other device.
Kranti Mohan T: 00911724688774, M: 9915707030
Thanks for this valuable information.
We are using this free email hosting facility of Microsoft domain. But is there any option to reset the password of an account by an administrator.
My current situation
I had created an account for the user and user reset the password and change the security question. Now he forget the password and the answer for that security question.
Is there any way to reset the password of that user?
Thanks in advance for your reply.
great work. can you tell me how to increase mail account from 50 to 100 or more. ?
if you can send or post any link/email to which we can contact.
had a query regarding the custom email, let say i go with outlook to create my custom email e.g. email@example.com. Now if tomorrow i decide to switch over to google apps to handle my custom email i created on outlook e.g. firstname.lastname@example.org. How will i be able to achieve this?will the same mail be sent to outlook and gmail?
I am using this Mail service already for my domains and my clients.. but I’m having trouble sending mails from PHPMailer… Sending Emails from my CMS Website. It blocks an email ID sending emails from outside.. says “Data Not Accepted” I need to login to that Email ID again to start mails. Are you aware about this?? Is there any settings needs to be done?? OR Outlook.com just don’t allow this??
Hi, currently I have a web and email hosting account with a provider. I want to use Microsoft Outlook free hosting service. Can I cancel my current subscription after using Microsoft’s free service? My current account has 6 active email accounts, would I need to create a new id for them after migration (step 4)? Would the emails from the previous mailbox automatically appear on the new mailbox? Thank you for your well-written article and advice.
I have configuring my domain with live.com …I checked email thru microsoft …my problem is that suddenly all previously recd email are recd again….can u help me to rectify this problem….
Thaks in advance
Great info. Im actually stuck and need your help.
I have registered a domain and wish its two email address emails to land in ONE outlook inbox…
both belong to me.. so i want them to land in one outlook account.
I have created an account, made changed in Cpanel of the website added these mail addresses on domains.live.com and verified the MX, configured the mail forwarding in the Cpanel.. still the emails tend to bounce.. I dont know where im going wrong..
I’m facing the same issue, did you find a solution?
Great article – I have a personalized email account now all set up and I am not even a techie. Thanks Anand!
Am getting Pending DNS Configuration. I have created MX record on godaddy.com. When this will be confirmed or do I need to do anything in godaddy.com DNS settings.
Hi, according to the http://www.whatsmydns.net/#MX/nwtc.us my MX records have been set. Why does it still showing as pending DNS configuration on Outlook?
Hello Anand – this is great info. Great help. I am in the process right now and I have a dumb question. I just want to confirm this for custom emails example email@example.com?
Just confused as I used an existing microsoft account.
Of course, It’s about the custom email.
Hi, Couple of questions >1. Do you know if I change my A Record as www from @ will impact the mail delivery. Does A record make any role in mail delivery ?
2. In GApps or Outlook when you sign up the Domain you enter are differently allowed like in Gapps you can enter both http://www.domain.com or domain.com as primary URL where as in Outlook it shows www as none editable part.
if you happen to have your alias mail setup in Gapps are you going to accept mail from firstname.lastname@example.org and email@example.com to abc a/c ?
I did as explained here, and I had a few mailboxes hosted in my domain, they did not appear in the new MSLive administrator interface. I tried creating one with the very same name, but the email messages stored in the old hosting service were not transferred. Does it mean that my old emails are lost or that I need to move them manually? Thanks!
Yeah, You will have to do those things manually.
If I need more than 50 users, What is the procedure ? Where Should I contact ? What is tariff ?
If you have more than 50 users then you may ask Microsoft by leaving a question (actually a request) at Microsoft Support site.
Visit the link I just shared and Ask a QUESTION (not a discussion). Hope that helps.
I have an question. After creating members accounts. Could we give them permission fo example they can not use their password or delete their account.
Your earlier reply would be appreciable.
No, we can’t control over password management and other stuffs like you said. So, the answer is “No” for both of your questions.
Hi. I have 2 domains and i hosted email adresses with outlook. I have problem with accessing too often via pop3. Mail blocked for 15minutes and gives me an error. what can i do
as you mention if you need more then 50 accounts contact microsoft.. an you tell me how and where we can contact them as there is no clue where we have to contact them and tell them to increase the mailboxes numbers..
if you can tell me the URL or email address i will be very thankful to you,
Thanks a lot, your blog really helped me, when I needed most.
My email hosting was about to expire in days, fortunately I found ur post & made settings accordingly on DNS Management settings of my domain.
I completed the settings as guided by you.
I am able to login to outlook.com with my user id & password.
Iam able to send emails to others but, mails from others are not coming to this email.
I tested myself with other mails.
I guess, I missed some settings.
Pls guide me, what shld I do to get the emails to this inbox.
Krishna Kumar M
I have successfully integrate our domain balajipress.com with live.com custom mail server.
But I need one more configuration to set up. For example, if I click this link mail.sigmacorporatesolutions.sg automatically it will go to outlook.com. Like that if I click this mail.balajipress.com some error is coming.
Can you let me know with the exact DNS records and values which I want to set for my domain, so that I can do set them for my domain and then it will start resolving accordingly.
Per day how many mails can send through domain.live.com. Is it possible to send 5000 mails per day by single mail id?
I am on the way to set up according to the aforementioned guide. I just want to know how much time it takes to propagate everything by GoDaddy and how do I sign in to my email account? Go to outlook.com and enter custom email ID and password like Google Mail or is there any other procedure? Please sir give me reply.
Is there a way to pragmatically add domains and add users ?
I might need to add domains on a regular basis. Also I might need to add users to these domains on regular basis. I certainly don’t want to manually do it by clicking around and logging to the site everytime.
Is there a SDK/API you know of which I can code for myself to do these things just by calling some REST/SOAP APIs.
Thanks for the excellent article.
I’m having a problem with DOMAIN SETTINGS thing. I have successfully updated my zone file with given MX, TXT and SRV settings, still I’m stuck there, and refreshing doesn’t help me go past. It says to prove ownership by updating DNS records, which I have done.
Please, help me with this problem
Did you save the zone file? I assume you’re using GoDaddy.
How can I create default mailbox for my domain?
I have more than 75 users in my domain how do is shift? I cant find any way to connect to hotmail team, please advice how to add more users
Hi, I’m using this service on my domain. Would like to check if you manage to use your website to send email out directly? My website is using CMS and tried all the available setting SMTP / PHPmail / SendMail.
None seems to be able to send out any email from this outlook services.
Thanks for this wonderful explanation, however, in following it, I seem to not be able to prove ownership of my new domain 7watersforlife.com, which i purchased through GoDaddy last night.
In checking my MX record with whatsmydns.net, it’s showing that it reconizes it or it has been propagated. Why doesn’t that seem to be enough for Windows Live when I push the refresh button? Getting the same prove ownership of this domain message.
Any assistance is much appreciated.
i have already updated the MX Record but it showing “It may take a few minutes to complete the changes to your service. Please check back later.
You can Cancel service or Edit mail settings” since 48 hours. how to resolve it please let me know